Executive Assistant Pattern
Goal
Email triage, meeting prep, and scheduling powered by brain context — so every interaction is informed by the full history of the relationship.What the User Gets
Without this: the agent triages email mechanically (“you have 12 unread”), preps for meetings with generic LinkedIn bios, and schedules without relationship context. With this: the agent knows who every sender is before reading their email, surfaces shared history before every meeting, and nudges scheduling based on relationship temperature and open threads.Implementation
Tricky Spots
- Search sender BEFORE reading the email. This is counterintuitive but critical. Loading brain context first means you know who they are, what you’re working on together, and what they care about — before you even see the subject line. The triage is informed, not mechanical.
- Unknown senders with no brain page are almost always noise. If
modusbrain searchreturns nothing for a sender, they’re probably not important. Classify as low priority unless the email content signals otherwise. - Meeting prep is the highest-leverage EA workflow. The user walks into every meeting already briefed on each attendee: last interaction, open threads, relationship history. This is the difference between “you have a meeting at 3” and “you have a meeting at 3 with Pedro — last time you discussed the Series B, he was concerned about burn rate.”
- Post-inbox brain updates are where the brain compounds. Every email is signal. If you clear the inbox without updating brain pages, the information is lost. This is the step most agents skip.
- Scheduling nudges require timeline data. “You haven’t met with Diana in 6 weeks” only works if meeting pages have been ingested with proper entity propagation (see meeting-ingestion guide).
How to Verify
- Run meeting prep for tomorrow’s calendar. For each attendee, confirm the agent ran
modusbrain searchand loaded their brain page before generating the briefing. - Triage 5 emails. Confirm the agent searched for each sender in the brain before classifying the email.
- After clearing an inbox, check 2 sender brain pages with
modusbrain get <slug>. Confirm new timeline entries were added with information from the emails. - Check a scheduling suggestion. Confirm the agent referenced the attendee’s brain page (last interaction date, open threads) in the nudge.
- Send a test email from someone with a brain page. Confirm the triage response references their relationship context, not just the email content.
Part of the ModusBrain Skillpack.